Document Controller NEW

Sellindge, Kent
Pontoon

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Join our dynamic Project Controls Team and play a crucial role in shaping the future of energy with our client, a leading player in the utilities sector! We’re on the lookout for a passionate and detail-oriented Document Controller who thrives in a fast-paced environment.

Role: Document Controller

Duration: 6 months (extension options)

Location: Sellindge, Kent. (3 Days a week in the Office, must drive)

Rate: £400 pd (umbrella)

Why You’ll Love This Role:

At our organisation, we’re committed to accelerating a clean, secure, and affordable energy future. As a Document Controller, you will be at the forefront of managing project documentation across our Capex Delivery Projects. Your expertise will contribute to the successful implementation of effective document management processes, ensuring smooth project delivery and compliance with industry standards.

Key Accountabilities:

• Maintain precise and current records of all project documentation while adhering to data security and Document Control Procedures.
• Serve as the go-to person for all Document Management matters on assigned projects.
• Design and uphold secure information flow processes that support project objectives.
• Provide first-line assurance of information quality when liaising with contractors, vendors, and subcontractors.
• Review and author process documentation and training materials related to Document Management.
• Deliver training and ongoing support to stakeholders on Document Management Systems.
• Conduct quality assurance reviews to ensure compliance with standards like ISO 19650.
• Develop and manage SharePoint sites for efficient collaboration.
• Create and maintain dashboards to give stakeholders clear visibility of document status and performance.
• Support procurement activities by advising on Information Management requirements.

What We’re Looking For:

To succeed in this role, you’ll need:

• A minimum of 2 years of document control experience.
• Proven experience with Electronic Document Management Systems (EDMS), such as Aconex.
• Strong document management skills, ideally in project management or engineering/construction environments.
• Proficiency in Microsoft Office, with advanced knowledge of SharePoint and experience in site creation and administration.
• Familiarity with Power BI for developing automated reports and dashboards is a plus.
• Exceptional stakeholder engagement skills and the ability to build lasting relationships across all organisational levels.
• A self-starter attitude with excellent attention to detail and the ability to juggle multiple priorities.
• Strong writing skills for authoring and reviewing process documentation.

Why Join Us?

• Be part of a forward-thinking organisation that values innovation and collaboration.
• Work alongside passionate professionals who are dedicated to making a difference in the energy sector.
• Gain valuable experience and contribute to impactful projects that support the transition to a sustainable energy future.

If you’re ready to take on this exciting challenge and make a significant impact as a Document Controller, we want to hear from you!

How to Apply:
If you’re excited about this opportunity and believe you’re a great fit, please answer screening questions during application and submit your CV.

Candidates will ideally show evidence of the above in their CV to be considered.

Please be advised if you haven’t heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.